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Libya — Detention Centre Profile Generator (November 2019)
Detention Centre Profiling is a component of IOM Libya’s Displacement Matrix programme. It is a data oriented tool that routinely provides specific sex and age demographic data and key sectorial…
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Where do DTM data fit in my analysis?
DTM data may help partners fill their information needs Partners will use DTM data together with data from other sources including their own data and information to analyse and plan response Added value of DTM data is that partners can identify information needs and be part of the design of Data Collection Tools for DTM MSLA so to obtain the data they need and monitor changes in the situation…
DTM&Partners Toolkit FAQ ·
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What are my information Needs?
Your information need is what you need to know in order to make your strategic programmatic and operational decisions, Information Needs are NOT the actual questions that enumerators will ask the Key Informants Examples of Information Needs are Does the country need humanitarian assistance or can country resources suffice Where in the country are most people in need for my response What groups are most in need What obstacles are they facing in meeting their basic needs What type of response do they need What…, Partners will answer the following questions to identify their information needs, What is it that we have to decide What information do we miss in order to make that decision How often should that information be updated at a minimum to be still usable Is that information already available accessible How will this information help in the decisionmaking What are logical flow benchmarks What are the components of the information eg data that can be analysed to obtain the needed…, without a clear link to the information need, has proven to result in tons of unused data and often the necessary information was not captured This wastes resources and time Identifying detailed information needs, before, developing questions is essential Questions can thus be more targeted and obtain, the right data for your use, Partners can find a list of information obtainable through DTM MSLA Data commonly used by partners to make their decisions at Strategic Programmatic and Operational levels in Types of DTM Information Commonly Partners and DTM colleagues can use the Mapping Decisions and Information Needs Tool to identify information needs and appropriate methods and sources to gather each information including…, Available Tools, Mapping DTM MSLA Data commonly used by Partners provides examples of information useful to partners in httpsdtmiomintdtmpartnerstoolkitinformationneedsanddatausers For examples of sectoral Analytical Frameworks see httpsdtmiomintdtmpartnerstoolkitanalyticalframeworks For examples of intersectoral and multi sectoral Analytical Frameworks see Okular Analytics Review of Analytical Frameworks for…
DTM&Partners Toolkit FAQ ·
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How can we Do No Harm when collecting, storing, sharing and analysing data?
The DTM team conducts an initial overall Risk Assessment of the exercise and decides implementation according to findings Such assessment will be repeated as needed when the situation changes or new relevant information is available In addition DTM team partners cultural experts protection and security experts consider the impact on safety of each question and option for reply Before including a…, Enumerators, Key Informants, Displaced community Host Community, Organization, Each step of the process may have potentially harmful consequences The analysis will have to take into account, Collecting data, Storing data, Analysing data, Sharing data, Harm may be done, At time of collection, In the future, You can fill the table indicating, IF and HOW, specific actors are put at increased risk by a question, Doing No Harm, In order to conduct a Do No Harm analysis DTM and colleagues will consider The securitypolitical context Whether asking certain questions may do harm to the enumerator key informant community or humanitarian access The complexity or sensitivity of questions versus the ability to do quality control in the field Enumerators are given a brief introductory training on CP GBV and Protection and are…, all stakeholders, enumerators Key Informant community organization, at all stages of the process, including Data Collection Storage Analysis Dissemination and Use DTM data is shared with partners either publicly or through data sharing agreements It is therefore crucial to consider the consequences that the shared data may have for population organizations and staff also as we design the data collection tools For each question included in the questionnaire we should assess benefits and…, Guiding questions for each stage of the Data Process, 1 Can Collecting the dataset do harm, How likely is it that asking this question puts enumerators Key Informants displaced population host community or others in increased dangerat higher risk What are these risksdangers How likely is it that asking this question puts the organization and its capacity to carry out its activities in increased dangerat higher risk What are these risksdangers Are there accessible and safe services to…, 2 Can Sharing the dataset do harm, Consider potentially harmful consequence of, sharing, this dataset Can these data, be analysed and then used, in a way that causes harm toput at risk enumerators or key informants or communities individuals in the communities host community or displaced community or the organization if, Shared publicly Shared with specific stakeholders Specific stakeholders access them even without authorization Consider the risks versus the use of these specific datasets How severe can the impact be on communities and individuals we serve if these data become known to such specific stakeholders How likely is it that such specific stakeholders access these data What measures can we…, 3 How can we make DataSharing safer, Identify and implement safeguards for protecting such datasets at collection storing and sharing stages both for digital and paper data and documents including identifying different phrasing for questions use proxy indicators protecting access to digital files lock safely paper files destroying unnecessary files aggregating datasets at a higher admin level Sign Data Sharing Agreements with the…, all the datasets in the table before uploading them on the web or sharing them, Are all these datasets safe and needed in the public sphere or for the receiver Is there any dataset that you had agreed should not be shared publicly nor sent to the receiver in your table Check the Comments field and the Protection fields specifically Is there any information there that may put enumerators or interviewee or community or even the organization at risk, 4 Can Analysing the data do harm, In designing your data collection tools consider the phrasing of questions that will result in, datasets that in the past have been misunderstood misinterpreted and even misused on purpose against the communicates and individuals we serve, For example pay specific attention to obtaining data on the real reasons for displacementmovement of population This information will impact their status and incorrect phrasing may exclude entire communities from their legal protection rights Consider the impact on the populations access to their legal rights also, when you design the exercise, and, the specific questions, as well as when, you present data on categories of population, For example providing separate figures on persons who returned voluntarily and persons who were forced to return may increase the impact of protection partners Distinguishing between persons returning from abroad and persons returning from internal displacement will help understand reasons and potential needs of returnees Differentiating between IDPs persons fleeing persecution or generalized…, Available Tools, Specific Guiding questions for each stage of the Data Process are included in the Do No Harm Checklist and Guiding Questions for DTM and Partners in httpsdtmiomintdtmpartnerstoolkitfieldcompanionsectoralquestionslocationassessment For a Joint Benefits and Risk Assessment see PIMOCHA Framework for Data Sharing in Practice httppimguidewpcontentuploads201805FrameworkforDataSharinginPracticepdf and…
DTM&Partners Toolkit FAQ ·
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How can DTM and Partners get in touch?
Cooperation only works when it is a shared responsibility DTM should endeavour to engage them from the start as much as Partners should do the same, DTM data are used by large number of partners including Disaster Management Authorities Ministries InterCluster CCCM Cluster other Clusters AoRs Sectors and Working Groups as well as individual organizations and IOM programmes Attending IMWG andor Needs Assessment working group meetings is an excellent starting point to meet DTM coordinator and partners In addition contact details of…, Available Tools, A list of partners commonly interested in DTM data should be mapped to be used by as guidance MappingPartners and potential data users can be found in httpsdtmiomintdtmpartnerstoolkitinformationneedsanddatausers In order to balance the need to provide timely data with the need to plan and work with a large number of partners a phased approach is recommended Pocket Guide to the shared approach…
DTM&Partners Toolkit FAQ ·
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What information can I get from DTM MSLA?
MSLA collects information per each location including access number of persons an indication of sex and age disaggregated data an indication of scale of specific groups available services physical obstacles to accessing services and assistance access to infrastructure settlement types and generally issues related to availability of goods and services As for any other data collection chosen…, can monitor changes over time, It collects, intersectoral data, population locations in addition to some, sectorsspecific data, Is carried out at, community level, not at facility level Is carried out mostly through, Key Informants Interviews, and, Observation, Does, not, interview, sectoral specialists, Enumerators, are, not, sectoral, specialists, Does, not, interview samples of, individual or HH, Information, is triangulated with more key informants per location The methodology has an impact on the type of information the MSLA can provide For example, Direct Observation in community observers are not Sectoral Experts, triangulate data from other methods discover what is and is not there spot abnormalities eg many children in the streets during school hours female latrines not segregated garbage not removed , Key Informants Interviews enumerators and respondents are not Sectoral Experts , Information about the impact of the crisis on the community among different population groups risks challenges opportunity and resilience eg infrastructure and available services main obstacles for children to attend schools of latrines in the site of people sleeping outdoors DTM MSLA data contribute to partners humanitarian decision making, Partners use DTM MSLA data for numerous outcomes, Use DTM estimates of, population and groups at location, and, national, level for planning and advocacy Use DTM geographical , coordinates of locations, hosting IDPs for operational decisionmaking, Use, DTM data, to monitor change over time, by location region and at national level for planning and operational response Use DTM data to monitor, access to services, in locations on a periodic basis Use DTM data to monitor, risks, in locations on an ongoing basis Use DTM data to spot sectoral, red flagsalerts, and follow up Use DTM data to, prioritize locations, for their indepth assessments A list of detailed uses made by partners in MappingMSLA Data commonly used by Partners I t provides common uses of DTM information done in the 120 countries where DTM has been active since 2004 Partners and DTM coordinators in the field can use this list to identify what information is needed in their context, Available Tools, Presentations on DTM in English French and Spanish in httpsdtmiomintdtmpartnerstoolkitpresentationsdtmenfrandsp DTM Field Companions include specific information needs that Global experts identified for most sectors httpsdtmiomintdtmpartnerstoolkitfieldcompanionsectoralquestionslocationassessment Field companion is available in two formats PDF one page one question …
DTM&Partners Toolkit FAQ ·
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Who analyses DTM data?
Different roles and responsibilities for different levels of analysis, Different levels of analysis are the responsibility of different actors DTM may be able to do some descriptive analysis of sectoral data however the responsibility for using DTM and other data to conduct explanatory analysis interpretation and prescriptive analysis to develop response options remains with the partners The specific details of who will conduct what part of descriptive analysis must…, Analysis generally refers to the organized process of transforming raw data into actionable insights for better decision making, Most forms of analysis can be described as levels where one builds on another each increasing the understanding of the findings and revealing progressively what the data means what may happen next and what could or should be done about it Six levels are commonly used for data analysis represented in the following diagram that includes also responsibilities of DTM and Partners at each level of…, Each analytical level entails different activities and require different combinations of competencies AND interaction with experts, Exploratory analysis The analysis team assess geographical coverage available and unavailable data correct errors and prepare for further analysis Potential stories that will need further investigation are identified DTM may implement this level of analysis on DTM sectoral data Descriptive analysis The analysis team summarize and consolidate key variables and observations and prepare results…, DTM shares data with partners and can do some descriptive analysis for sectoral data as detailed in the Data Analysis Plan Interpretation explanation and higher levels of analysis are the responsibility of Partners that may analyse DTM data together with additional sources, , PLANNING for ANALYSIS, From the planning phase, It is crucial that DTM and Partners, agree, on whether DTM will only share data or also some type of descriptive analysis as well as the modalities publicrestricted and frequency of that sharing, for each dataset, During the planning phase it is also important that DTM and partners agree on how results should be aggregated and analysed by DTM what descriptive analysis the cluster wants should be included in the DTM Data Analysis Plan Field experience consistently highlights the effectiveness of targeted presentations of results by DTM to InterClusterSector or SectoralCluster Groups This is useful as few…, Available Tools, DTM Data Analysis Plan template in httpsdtmiomintdtmpartnerstoolkitanalysis Options for Analysis for DTM and Partners in httpsdtmiomintdtmpartnerstoolkitanalysis Roles in Analysis in Pocket Guide to the shared approach pages 20 and 21 in httpsdtmiomintdtmpartnerstoolkitpredictableapproach DTM Data in Partners analysis and decision making in httpsdtmiomintdtmpartnerstoolkitanalysis UNICEF…
DTM&Partners Toolkit FAQ ·
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Are DTM MSLA data what I need for my analysis?
Partners decision makers subjectmatter experts should start by, identifying the decisions, they need to make for their response planning and the, information they need, to make informed decisions Partners Analytical Frameworks can help them identify information needs Partners IMdata experts and subject matter experts will, review available data and information, and identify what they do not have information needs Once they know their information needs Partners IM and data experts can identify the appropriate sources for each information need When choosing a source or a method of data collection they will consider the type of information needed the likelihood of obtaining an accurate answer time cost and ability to access population Some of the…, what to consider before approaching DTM, Decision making tree How can ClustersSectorsWGs in countries use DTM information DTM data are often used to understand scope and scale of displacement as well as trends However they are also used operationally for example to raise alerts and red flags on locations in urgent sectoral need and to help prioritize locations for follow up sectoral assessment and other action Methods and context…, DTM MSLA is not a Sectoral Needs Assessment tool, In its mobility tracking component DTM does not interview individuals or HH and DTM enumerators and key informants are not sectoral experts DTM however has a large and consistent coverage of crisis can be adjusted to collect information that clusters need and provides regular updates on critical issues In addition its data are collected over time and can indicate how displacement and…
DTM&Partners Toolkit FAQ ·
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How can DTM & Partners plan for data sharing?
Planning together for how when and what data will be shared helps partner use DTM data, Partners and DTM should agree on modalities times and frequency of data sharing already in the planning phase See the flow chart on Planning DTM Location Assessment with Data Users DTM Partners should jointly fill Column B Dissemination Category of the DTM Data Analysis Plan template before data is collected See the suggested template in DTMPartners Toolkit This is to identify the…, Available Tools, For examples of Data Sharing forms and guidelines see httpsdtmiomintdtmpartnerstoolkitdatasharing Checklist for What to include in DTM reports and datasets in httpsdtmiomintdtmpartnerstoolkitreporting Datasharing Modalities in httpsdtmiomintdtmpartnerstoolkitdatasharing Data Sharing forms and guidelines in httpsdtmiomintdtmpartnerstoolkitdatasharing Guideline for Interagency Sensitive…
DTM&Partners Toolkit FAQ ·
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How does DTM share data and reports?
Sharing modality depends on Type of Data, DTM distinguishes three types of data and shares them in three different ways depending on the sensitivity and potential urgency of use of the data Data for Urgent Action Sensitive Data Public Data DTM sharing modalities DTM Partners should jointly fill Column B Dissemination Category of the DTM Data Analysis Plan template before data is collected See the suggested template in DTMPartners…, 1 Data for Urgent Action, Data for Urgent actions are those data that partners need right away for their urgent intervention They vary from context to context Partners will be able to identify what data they need for urgent action already in the planning phase Example of Data for Urgent Actions may be Larger than expected number of Unaccompanied Children Sudden movement of large population Health Alerts Explosive Ordnance, Partners should let DTM know in the planning phase what information they need for urgent action, so that DTM is able to identify what information should be shared to which partners for urgent action and through which means DTM cannot be expected to know what data partners need for their urgent action DTM Partners will set up the procedure for information sharing BEFORE data collection starts That includes Data Sharing Agreement if the data are sensitive channels for appropriate data…, 2 Sensitive Data, Sensitive datasets will only be shared bilaterally with actors who can use them for response eg Protection Actors Protection Cluster and AoRs Sharing is defined by Data Sharing Agreements between IOM DTM and Partner at country level A guideline was developed to facilitate interorganizational data sharing while minimizing the risk of doing harm by ensuring that Sensitive datainformation that…, 3 Public Data, DTM public data and reports are online and available at httpsdtmiomint through a search by Country In some cases reports and datasets may be only shared by email to a controlled list Partners can always contact the DTM coordinator in your country ask DTMSupportiomint for hisher contact details , Guiding appropriate analysis when sharing data, In order to correctly analyse and use DTM results Partners need to fully understand the methodology the questions used and the metadata information about the dataset that helps understanding the dataset DTM and global partners developed a checklist of W hat to include in DTM reports and datasets to help appropriate analysis of DTM data by partners, Available Tools, For examples of Data Sharing forms and guidelines see httpsdtmiomintdtmpartnerstoolkitdatasharing What to include in DTM reports and datasets to help appropriate analysis of DTM data by partners httpsdtmiomintdtmpartnerstoolkitreporting DTM Clusters Datasharing Modalities in httpsdtmiomintdtmpartnerstoolkitdatasharing Guideline for DTM Coordinators Identifying Sensitive Data and…
DTM&Partners Toolkit FAQ ·
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Cooperation takes time. How do we engage efficiently in emergencies?
A Phased Approach, DTM team is not composed of subjectmatter experts They do not know what information partners need so , they should ask Partners , On the other hand Partners should know what information they need and for what concrete use They should only ask to develop any data collection tools including for DTM when they are able to , clarify their information needs and the use they will make of the results , Analytical Framework can help Partners identify their information needs However asking all partners and jointly develop data collection tools from their information needs is a timeintensive process Especially at the start of a response when DTM is often under a lot of pressure to deliver timely data DTM teams will choose some of the DTM Field Companion questions and share results with partners…, When should DTM and Partners cooperate, How can DTM and Partners cooperate, What are the roles of DTM and Partners in cooperation, While engaging and cooperating to collect useful and usable data through DTM Partners and DTM teams will keep in mind , the phased approach, needed to balance pressure for timely results and engagement between DTM and data users DTM will coordinate with other data producers eg in IMWG Needs Assessment WG to understand plans main information gaps DTM will use questions answers and analysis suggested in the , Field Companion , These were developed together by Global DTM Support Global Clusters AoRs and Sectoral Experts DTM and Partners will engage as soon as possible, Prioritizing partners for engagement may be necessary, to enable implementation to continue Prioritization can be based for example on Partners with largest impact or Type of crisis eg is it a protection crisis If so engaging with Protection cluster may be a priority or evolving information needs InterClusterSector group and CCCM cluster may be natural partners to start engaging with DTM should, Plan, to reach all relevant stakeholders Communicate the plan and articulate reasons for prioritization including through Inter Sectoral Working Groups Information Management WG and Needs Assessment Working Groups , Available Tools, DTM Field Companion developed by Global Clusters AoRs and WGs together with DTM See Introduction to DTM Field Companion in httpsdtmiomintdtmpartnerstoolkitfieldcompanionsectoralquestionslocationassessment Field companion is available in two formats PDF one page one question httpsdtmiomintdtmpartnerstoolkitfieldcompanionpdf EXCEL one row one question…
DTM&Partners Toolkit FAQ ·
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How can partners help DTM collect usable data?
If DTM does not collect the data in a format that Partners can use eg not the right reply options age break down phrasing response options partners will have to provide such feedback to DTM and explain to DTM exactly what they need Criticizing results without helping DTM to identify better questions and reply options is not in line with the shared responsibility Partners have in ensuring DTM…, Available Tools, Comic Strips on DTMPartners Cooperation are a fun way to learn more in httpsdtmiomintdtmtoolkitdtmpartnerstoolkit Summary of the Planning Process for DTM Partners Cooperation in httpsdtmiomintdtmpartnerstoolkitpredictableapproach Flow Chart Planning DTM Location Assessment with Data Users in httpsdtmiomintdtmpartnerstoolkitpredictableapproach Introduction to DTM Field Companion in…
DTM&Partners Toolkit FAQ ·
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